Moving offices can be daunting, but with a well-planned checklist, the process can be streamlined and organized. Here is a comprehensive office moving checklist to help ensure a smooth transition to your new location:
Create a Timeline
Start by establishing a timeline for the move. Identify the desired move-in date and work backward to set timelines for each move phase.
Hire an Office Moving Company
Research and hire a reputable moving company that specializes in office relocations. Obtain quotes, ask for proof of insurance and references from current companies they have moved.
Professional office moving companies will assign a move supervisor to oversee all aspects of the office move, and they will be your main point of contact.
Budget Planning
Determine the budget for the move, including costs for movers, new office setup, installations, and any additional expenses related to the relocation.
Notify Stakeholders
Inform employees, clients, vendors, and service providers about the upcoming move well in advance. Open communication will help manage expectations and minimize disruptions and stress.
Assign someone in our office to be the main point of contact for the moving company and all other parties involved.
Floor Plan
Measure the new office space and create a detailed floor plan. Consider the placement of furniture, workstations, and common areas. Be sure to give a copy of the floor plan to the office moving company.
IT and Telecommunications
Coordinate with your IT department or service provider to seamlessly transition internet, phone lines, employee computers, and IT equipment. Have a plan for both the move-out and move-in.
Update Address
Update your company’s address and contact information on all official documents, including marketing materials, website, and social media. Most importantly, notify your clients and vendors of the address change.
Packing and Labeling
Organize a packing strategy for office supplies, equipment, and files. Clearly label boxes to indicate their contents and destination within the new office space. The office moving company can provide bins for your employees to pack up their work areas.
Utilities and Services
Arrange for the transfer or installation of utilities such as electricity, water, gas, and waste management services at the new location.
Furniture and Equipment Installation
Coordinate the delivery and installation of office furniture, equipment, and fixtures, ensuring everything is set up according to the planned layout.
Employee Orientation
Conduct an orientation session for employees at the new office to familiarize them with the layout, amenities, and new policies or procedures.
Following this office-moving checklist can help ensure a successful and organized transition to your new office space. Planning, clear communication, and attention to detail are crucial to minimizing disruptions and maximizing productivity during the relocation.
For more information on office moving and a quote, contact Premiere Van Lines toll-free at 1-877-671-6683.