Office moving is a very specialized service. Ensuring the move is completed on time and on budget with minimal disruption to your employees takes expertise and strong project management skills.
Arranging an office moving service should not be left to the last minute. Contact reputable moving companies who have separate office moving divisions well in advance of your planned move date.
Consider a Tender/RFP
If your office move is a large one you may want to consider putting out a tender/RFP for the work. The tender should clearly state the size and extent of the project. Be cautious about low ball bids. Unfortunately, they may not be able to perform the job to your satisfaction or there will be disputes about extra costs.
What to Look For
When you meet with prospective office moving companies, they should describe to you how they would go about completing your move in a timely and cost effective manner. For companies like Premiere Van Lines this is standard operating procedure.
What Should be Included in a Professional Office Move:
- Meet with company officials to develop a standard of work document that itemizes the specifics of the job
- Assign a project manager who will be available 24/7 to oversee the entire project and work with the person you designate to be the company representative for the office move
- Develop a schedule for pre-packing, packing, loading, delivery and unpacking with your company representative
- Provide detailed instructions for your employees for self-packing of personal items and organize the delivery of appropriate packing material/bins ahead of time
- Coordinate with the building manager for access to the loading docks and elevators
- Determine the size of trucks and the number of personnel required to complete the office relocation on time and on budget
- Coordinate with any third party suppliers that may be required (new furniture retailers, technical installers for computer, internet, phone companies etc.) for the timing of services
- Provide the equipment and trained personnel to install your systems furniture
For more information about our office moving service, contact your local Premiere Van Lines office or call toll free 1-866- 671-6683.